The following preparations can be made when a faculty or staff member has a scheduled an appointment with a student or visitor who is known to be potentially disruptive or dangerous:
- The faculty or staff member must first consult with their appropriate supervisor.
- The administrator will develop a plan for vigilance and/or police protection (or standby) if necessary. Decisions will be made as to whether the appointment should or should not be kept because of potential danger.
- The administrator in charge will notify other office staff members of the date and time of the visit and the role each staff member is to play during the visit.
- The administrator in charge will arrange to notify surrounding offices as appropriate of the need for vigilance and what police protection has been arranged.
In the event an individual becomes threatening or violent with no prior notice:
- Call for police response by calling 911.
- To obtain help for colleagues: It is appropriate to further assess the situation before calling the police or while waiting for the arrival of the police, call the front office (or other designated location) and use a code word. Preferably the code will be used in a message not alerting the subject of your concern.
- You may decide to tell the threatening individual that you are summoning assistance however the code word should still be used to alert other office members regarding the nature of the need for assistance.
- When an office member becomes aware of a request for assistance, using the designated code word, that office member will immediately notify the administrator in charge and other office members in order to assemble a team as appropriate.
If you witness a person acting in an odd or unusual manner or if a person or situation makes you feel uneasy, do not confront them or block their exit, trust your instincts and report it. Call the UCA Police at 450-3111.
Be alert for:
- People in buildings or areas who do not appear to be conducting legitimate business.
- People monitoring areas, buildings, or entrances.
- Unfamiliar people in restricted, sensitive or private areas.
- People wearing clothing not consistent with the weather conditions (bulky coat in warm weather, etc.).
- Unattended items in unusual or high traffic areas.
- Individuals attempting to access utility locations.
- Unfamiliar vehicles parked for long periods or appear abandoned.
- Vehicles containing unusual/suspicious materials.
- Vehicles/delivery trucks arriving and being left at odd hours.